599 Notes (located in Superholdings)
This note gives keyword access to bibliographic records through locally-important terms, e.g. donor or fund names. Selectors will specify the note on a flyer, request form, etc. Catalogers create the note in a 599 field in OCLC, when bringing a new bib record into the USMAI catalog, or in a superholding ('bob'), for records already in Aleph.
Catalogers use the standard form of note from the following list, for consistent display in the catalog. These subfields are defined:
�a non-defined data �n item number �p official USPS State/Possession Abbreviation �z collection or donor name
This table shows standard note forms now in use, arranged alphabetically by branch.
Cataloging staff: if you are asked to add a note not shown on this table, please ask your supervisor to:
- make sure the note is worded to the patron's and branch librarian's satisfaction;
- make sure every word likely to be searched is included in the note;
- make sure incoming material is identified by flyers, so whoever processes it can add the note (see Collections in the TSD Workflow document);
- make sure the note, with proper subfields, is added to this table by informing the webmaster;
- determine whether item notes (when the gift copy is an add) should display with the call number, or be hidden in the item record.
| Architecture | |
| �z | From the Library of Wynant D. Vanderpool, Jr. |
| �z | Gift of the Maryland Architecture Alumni Chapter Library Fund. |
| �z | Gift of Torti/Gallas, CHK Architects, Inc., John Torti, Principal. |
| �z | Purchased with World Courses Fund. |
| Art | |
| For Art only: Item notes on added copies should not display. Enter on Item Form, tab 2, Internal Note. | |
| �z | Anthony Geber Collection. |
| �z | Dr. George Levitine Collection. |
| �z | Gift of Dr. Penny Morrill. |
| �z | Josephine Withers Collection. |
| �z | Nina Wade-Dalton Gwatkin Collection. |
| �z | Sandra Fitzpatrick Collection. |
| National Trust Library | |
| �z | CRTI 1995 A-5 |
| �z | Department of the Navy Legacy Resource Management Program. |
| Legacy Program gifts of its own publications | |
| �z | Gift of Department of the Navy Legacy Resource Management Program. |
| Legacy Program gifts published by others | |
| �z | Gift of Charles B. Hosmer, Jr. |
| Gift of the historian | |
| �z | From the collection of Charles B. Hosmer, Jr. Gift of Jeralyn Hosmer Lewitz. |
| Gift of his heir | |
| �a | SHPO �p MH |
| State Historic Preservation Officers' gifts; state/possesion abbreviations are only searchable in 599 �p | |
| �a | National Park Service Cultural Resources Bibliography. �n BIBNUM 015043. |
| Normally a 510 note, but that field was not searchable in a former catalog (VICTOR) | |
| Various Branches | |
| �z | Anthony Geber Collection. |
| Titles not needed in Art selected for other locations | �z | From the collection of Rabbi Bezalel Landau. |
| �z | Gift from Dr. Bernard Cooperman. |
| �z | Gift from Dr. Daryle Williams. |
| �z | Library of William Milne Holton. |
| �z | Significant losses: AIDS collection. |
| �z | Women in development collection. |
| �z | Eugene Istomin collection. |
- Lock bib record.
- Click Edit --> New field (choose from list) --> 599 --> OK or F5 --> 599 --> OK
- Enter subfields, text as shown on table
- End 599 field with $9 CP
- Click Edit --> Fix record
- Scroll down, highlight Create super-holding record for local notes, and click OK
- Aleph returns to the bib record.
To verify your note, type Ctrl + O or File --> Load HOL record from server - The new superholding has CP in the LKR Text column instead of full sublibrary and collection info. Click Edit to reveal the note, 599 tag, and subfields.
A printout will look like this:
| Tag | Field |
| DB | MAI60 |
| SYSID | 5013136 |
| FMT | HO |
| LDR | ^^^^^nx^^a22^^^^^1i^4500 |
| OWN | $a CP |
| 008 | 0301132u^^^^8^^^4001uueng0000000 |
| LKR | $a HOL $l mAI01 $b 002168973 |
| 599 | $a SHPO $p AK. $9 CP |
