Current Practices for Storing Nonprint Accompaniments
Policy for Mixed Media
Accompanying Materials Policy and Cataloging Examples (TSD will use these in creating the item holdings.)
Parameters:
- Print monographs & serials with nonprint accompaniments.
- Electronic media with print accompaniments.
- Nonprint Media Services items with print accompaniments.
- Exception: accompanying microfiche are packaged with the book which is sent to the appropriate stacks as usual.
- Unless stated otherwise, default circ status for accompanying CD ROM is:same as the main piece
- Service points that wish to use special labels to alert users to existence of accompanying pieces will request them from TSD’s End Processing Team and will affix labels themselves.
- If unsure whether a CD ROM is a true accompaniment, TSD staff will send it to the appropriate original cataloger for a decision. The cataloger will contact the appropriate selector as needed, or Cindy Todd, to assess whether the piece should be returned.
Current Practices for storing nonprint accompaniments
| Sublibrary | Collection for print/main piece | Collection for acc piece | Housing for acc piece | Labels for acc and main piece |
| CPARC | STACK/FOLIO | DESK */1 | Pam Binding | Yes |
| CPART | STACK/FOLIO | DESK */1 | Pam Binding | Yes | CPBCT | LAREF | Same as main piece | Pam Binding | No |
| CPCHM | STACK/REF | DESK | Jewel Case | Yes |
| CPENG | STACK/PER | STACK/PER | Pam Binding | Yes |
| CPENG | CRPER */2 | PER | Pam Binding | Yes |
| CPENG | REF | REF STACK (kept in office) | Pam Binding | Yes |
| CPMCK | CRPER */2 | PER | Pam Binding | Yes |
| CPMCK | All Gov Docs Collections | GVMED */3 | Jewel Case, if original case is unavailable | No |
| CPMCK | PER | PER | Pam Binding | Yes |
| CPMCK | All East Asia Collections | On shelf with main piece | Pam Binding | Yes |
| CPMCK | STACK/FOLIO | STACK/FOLIO | Pam Binding | No |
| CPMCK | RESTK | REMED | Jewel Case | No |
| CPNMS | Desk Location | Desk Location */4 | none; send as is | No (they use own labels) | CPOSS | HOLD/DARK | Same as main piece */7 | Pam Binding - HOLD only DARK - anything is OK | Yes |
| CPPAL | All Collections | RDREF | Jewel Case | Yes |
| CPSG | STACK/REF | STACK/REF */5 | Pam Binding | Yes |
| CPSPE | All Collections | On shelf with main piece */6 | Pam Binding | Yes |
*Notes
/1 Accompanying audio CDs also go to DESK location; same housing as CD ROMs.
/2 Limited retention periodical accompaniments should be sent to the CRPER location, housed in a jewel case if the original case is unavailable
/3 Always non-circ
/4 Acc pieces often come in boxes along with main piece. They are kept in box, but have individual item records. Nonprint media staff uses labels for boxes to explain content.
/5 If main piece is DVD, it and its acc piece (CD ROM or CD) are both housed in 7.5 x 5 plastic container and kept in video cabinet.
/6 Any pamphlets that come with CD ROMs will need to be bound.
/7 The Remote storage facility shelves according to size, so main piece and accompaniment may not be together. However there is no need for that to be apparent in the catalog.
