Alumni Office records
Abstract
The functions of the Alumni Office include the maintenance of alumni records, sponsorship of special programs for alumni, liaison with the alumni association, and representation of alumni interests within the campus community. The collection consists of the office's operating records and includes committee files, memorabilia and photographs.
Important Information for Users of the Collection
This collection is open for research.
Alumni Office records, Special Collections, University of Maryland Libraries.
Photocopies of original materials may be provided for a fee and at the discretion of the curator. Please see our Duplication of Materials policy for more information. Queries regarding publication rights and copyright status of materials within this collection should be directed to the appropriate curator.
This collection is PROCESSED.
Historical Note
The Alumni Association was organized in 1892, and reorganized in 1947 to consolidate the previously created separate professional school alumni organizations. Its purpose was to promote the interests and welfare of the university and further good relations between the university, Maryland residents, and alumni. The staff of the Alumni Office, as on-campus liaison, carried out its goals through fundraising, sponsoring social events to develop support for the university through loyal alumni, and serving on various university committees. The Alumni Office reports directly to the president of the university.
Scope and Contents of the Collection
The records of the Alumni Office span the years 1927 to 1961; the bulk of the materials cover the mid-1950s. They include minutes, correspondence, reports, press releases, and financial records relating to the administration of the Alumni Office and its programs.
Custodial History and Acquisition Information
The records of the Alumni Office were transferred to the University of Maryland College Park Libraries in the 1970s.
Processing Information
Guide revised by: Gretchen K. Youngerman, July 1989.
EAD markup created using EAD database in Microsoft Access. Markup completed by Dan Schwartz, April 2006. Edited by Malissa Ruffner, December 2008 and January 2009.
Arrangement of Collection
This collection is organized as six series:
Detailed Description of the Collection
Series 1: Memorabilia, 1973 (0.50 linear feet)
This series includes three artifacts associated with the Alumni Association, such as a plaque presented to Geary Eppley, the honorary president of the Alumni Association, and a resolution presented to Col. O. H. Saunders in appreciation of his contributions. These artifacts have been transferred to the Memorabilia Collection (#675, 721, and 724).
There is currently no box inventory available for this series. Please refer to the series description above for a broad description of the materials.
Series 2: Administrative Files, 1927-1957 (2.00 linear feet)
This series includes administrative materials generated by the Alumni Office, arranged alphabetically by topic. The records consist of correspondence, minutes, financial records, and reports documenting the relationship of the Alumni Office and its staff with various departments and programs of the university. Among topics covered are class reunions, fundraising, scholarship, awards, and the alumni publication, the Maryland Magazine.
| Description | Series | Box / Reel | Folder / Frame | |
|---|---|---|---|---|
| Alumni Association - Minutes, 1927-1939 | series 2 | box 1 | folder 1 | |
| Alumni Association - Minutes, 1927-1939 | series 2 | box 1 | folder 2 | |
| Alumni Association - Minutes, 1927-1939 | series 2 | box 1 | folder 3 | |
| American Alumni Council, 1956-1957 | series 2 | box 1 | folder 4 | |
| Budget, 1956-1960 | series 2 | box 1 | folder 5 | |
| Constitutions and Bylaws, 1927, 1948 | series 2 | box 1 | folder 6 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 7 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 8 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 9 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 10 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 11 | |
| Correspondence (General), 1947-1960 | series 2 | box 1 | folder 12 | |
| Financial Reports, 1954-1960 | series 2 | box 2 | folder 1 | |
| Financial Reports, 1954-1960 | series 2 | box 2 | folder 2 | |
| Financial Statements, 1932-1936 | series 2 | box 2 | folder 3 | |
| General Alumni Council, 1952-1960 | series 2 | box 2 | folder 4 | |
| General Alumni Council, 1952-1960 | series 2 | box 2 | folder 5 | |
| General Alumni Council - Members, 1955-1957 | series 2 | box 2 | folder 6 | |
| General Alumni Council - Minutes, 1955-1957 | series 2 | box 2 | folder 7 | |
| Maryland Magazine, 1953-1957 | series 2 | box 2 | folder 8 | |
| Maryland Magazine, 1953-1957 | series 2 | box 2 | folder 9 | |
| Maryland Magazine - Budget, 1956-1957 | series 2 | box 2 | folder 10 | |
| Maryland Magazine - Sally Ogden, 1953-1957 | series 2 | box 2 | folder 11 | |
| Maryland Magazine - Sally Ogden, 1953-1957 | series 2 | box 2 | folder 12 | |
| Sustaining Fund, 1954-1961 | series 2 | box 2 | folder 13 | |
Series 3: Committee Files, 1948-1958 (1.00 linear foot)
Series III consists of materials documenting the university committees in which the Alumni Office participated, including membership lists, correspondence, press releases, and minutes. The files are arranged alphabetically by committee. The Centennial Committee and the Legislative Committee are among the committees included.
| Description | Series | Box / Reel | Folder / Frame | |
|---|---|---|---|---|
| Advanced Degrees, 1947 | series 3 | box 3 | folder 1 | |
| Centennial Committee, 1955-1960 | series 3 | box 3 | folder 2 | |
| Commencement, 1956-1960 | series 3 | box 3 | folder 3 | |
| Committees, 1948-1950 | series 3 | box 3 | folder 4 | |
| Educational Student Loan Fund, 1952-1957 | series 3 | box 3 | folder 5 | |
| Faculty-Alumni Relations, 1955-1960 | series 3 | box 3 | folder 6 | |
| General Electric, 1956-1957 | series 3 | box 3 | folder 7 | |
| Greater University Fund, 1957 | series 3 | box 3 | folder 8 | |
| Homecoming, 1956-1957 | series 3 | box 3 | folder 9 | |
| Honor Award, 1954-1960 | series 3 | box 3 | folder 10 | |
| Legislative Committee, 1955-1956 | series 3 | box 3 | folder 11 | |
| Library Committee, 1957 | series 3 | box 3 | folder 12 | |
| M Club, 1955-1963 | series 3 | box 3 | folder 13 | |
| Presidents Office, 1956-1957 | series 3 | box 3 | folder 14 | |
| Publicity, 1957 | series 3 | box 3 | folder 15 | |
| Scholarships and Awards, 1956-1967 | series 3 | box 3 | folder 16 | |
| Overseas Club, 1956-1957 | series 3 | box 3 | folder 17 | |
Series 4: Associated Alumni Organization, 1947-1960 (0.25 linear feet)
This series includes materials documenting the separate professional and departmental alumni organizations of the university. These records include membership lists, correspondence, minutes, and press releases. The arrangement of the files is alphabetically by school or department. This includes the Law School, the School of Nursing, and the Medical School among others.
| Description | Series | Box / Reel | Folder / Frame | |
|---|---|---|---|---|
| Agriculture, 1956-1957 | series 4 | box 4 | folder 1 | |
| Arts and Sciences, 1949-1945 | series 4 | box 4 | folder 2 | |
| Arts and Sciences Minutes, 1947-1956 | series 4 | box 4 | folder 3 | |
| Athletics, 1949-1956 | series 4 | box 4 | folder 4 | |
| Business and Public Administration (BPA), 1956 | series 4 | box 4 | folder 5 | |
| Education, 1955-1956 | series 4 | box 4 | folder 6 | |
| Engineering, 1956-1957 | series 4 | box 4 | folder 7 | |
| Home Economics, 1956-1957 | series 4 | box 4 | folder 8 | |
| Law, 1955-1957 | series 4 | box 4 | folder 9 | |
| Medicine, 1956 | series 4 | box 4 | folder 10 | |
| Nursing, 1956 | series 4 | box 4 | folder 11 | |
| Pharmacy, 1956-1957 | series 4 | box 4 | folder 12 | |
Series 5: University Departments and Programs, 1947-1960 (0.25 linear feet)
Series V consists of materials documenting the relationship of the Alumni Office with the departments, programs, and special activities of the university. These records include minutes, memos, press releases, brochures, and correspondence related to such topics as the Board of Regents and the Faculty Assembly. The records are arranged alphabetically by subject.
| Description | Series | Box / Reel | Folder / Frame | |
|---|---|---|---|---|
| Adele Stamp, 1955-1956 | series 5 | box 4 | folder 13 | |
| Baltimore Union, 1953-1957 | series 5 | box 4 | folder 14 | |
| Board of Regents, 1956-1958 | series 5 | box 4 | folder 15 | |
| Comptroller, 1956 | series 5 | box 4 | folder 16 | |
| Convocation, 1947-1960 | series 5 | box 4 | folder 17 | |
| Endowment and Development, 1956-1957 | series 5 | box 4 | folder 18 | |
| Faculty Assembly, 1959-1960 | series 5 | box 4 | folder 19 | |
| Faculty Reserve Committee, 1956 | series 5 | box 4 | folder 20 | |
| New York Southern Society, 1951-1954 | series 5 | box 4 | folder 21 | |
Series 6: Photographs, 1933-1950 (1.00 linear foot)
This series includes approximately 150 individual and group black-and-white photographs of alumni in the armed forces, at banquets, and at sporting events. The photographs have been transferred to the Photographic Collection.
There is currently no box inventory available for this series. Please refer to the series description above for a broad description of the materials.
Related Material
Related material can be found in the following records groups: Records of Alumni Office (UMS), Records of Alumni Office (UMCP), Records of Alumni Association, Records of Alumni Association International, Records of the Office of Alumni Programs, and Records of Alumni Affairs. The University Publications collection contains material from the Alumni Office (UPUB A42), Alumni Association (UPUB A43), Alumni Association International (UPUB A44) and College Park Alumni Association (UPUB C30)
For other related archival and manuscript collections, please see the following subject guides.
Selected Search Terms
This collection is indexed under the following headings in the University of Maryland Libraries' Catalog. Researchers desiring related materials about these topics, names, or places may search the Catalog using these headings.
Subjects
- University of Maryland, College Park -- Alumni and alumnae -- History -- Sources
- University of Maryland, College Park -- Alumni Office -- Archives
Names (Added Entries)
- Ogden, Sally
- Stamp, Adele H