Special Events Room, 6137 McKeldin Library
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ROOM SPECS |
PRIORITY ACCESS & POLICIES
This room is available for reservation and rent during normal McKeldin Library hours. Priority is given to library groups, but non-library groups may rent the room for a fee. An event liaison must be designated for the event by the visiting group.
Campus Special Services staff (part of Building and Landscape Services of Facilities Management) are available to arrange furniture, Monday to Friday, 8:30 a.m. to 4:00 p.m. only. The Libraries' Facilities Office issues a work order to campus Facilities for furniture arrangement. Use of the room should be requested at least seven (7) days in advance of an event, as indicated on the Reserving and Renting Rooms Request Form. If less advance notice is given, those sponsoring the event may have to arrange the furniture themselves.
Catering food (or bringing in your own food) is allowed, but food and drinks must be consumed in the room, and should not be taken into the hallway. Group hosts are expected to remove garbage if they serve food and to put all trash in the bin at McKeldin Library's loading dock. Any food deliveries must be brought in via the loading dock and up to the 6th floor via the freight elevators. Note: Access to the McKeldin Library loading dock is available Monday to Friday, 8:30 a.m. to 4:30 p.m.
If there is a major set-up (i.e., change in furniture arrangement or catering or bringing in food) for a morning event, the host/sponsor should reserve the room for 3:00 p.m. the afternoon before, with time to clean up after the close of the event.
Note: if the room requires extra cleaning after your event, a $50.00 cleaning charge will be added to your invoice.
Review these administrative policies:
Meetings, Classes & Events (Administrative Memo 34)
UM Libraries' Meeting & Instruction Rooms for Non-Library Events
(Administrative Memo 35)
SIZE, CAPACITY, DESCRIPTION
Size of Room:
1890 sq. ft.Capacity:
The Special Events Room, 6137 McKeldin Library can easily accommodate 200 people standing or 100 people sitting at one time.Description:
Located on the 6th floor of McKeldin Library, this is a large, bright room used for a variety of different purposes, from lectures and group discussions to receptions. In 2007 it was even used for a scene in the movie "National Treasure: Book of Secrets."
FURNITURE & EQUIPMENT
The Special Events Room is a multi-purpose room with up to 128 chairs and up to 20 6' x 2' folding tables available. A lectern with microphone, a fixed wall screen, one easel and flip chart, and two wooden 7.5' x 3' tables are permanently located in the room. Other equipment can be ordered in advance by submitting the Reserving and Renting Rooms Request Form.
QUESTIONS?
Do you have questions about the policies and procedures for using the Special Events Room, 6137 McKeldin Library? Contact the Dean of Libraries Office at 301-405-9128 (or 5-9128)Monday - Friday, 9:00 a.m. - 4:30 p.m.
